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As we continue to move forward forging a “new normal,” it seems that video conferencing is here to stay. Whether for business, educational, or personal use, video conferencing comes with a host of benefits that will likely continue to be a part of our society for many years to come. Right now, video conferencing is making certain court appearances, and much parenting time, possible. With this in mind, I would like to share a few useful tips to help you get the most out of video conferencing.
If you’re an expert on Zoom or other video conferencing software, great! If you’re not, there’s no shame; a lot of people are getting up to speed. Zoom, one of the most popular platforms, offers free online instruction classes on the basics.
It is not inspiring for any of us to have you say that you don’t understand how to handle the basics of video conferencing and expect us to spend our meeting time instructing you. All of the various platforms have free instructional classes that are usually around a half hour. They are worth taking. Then as you become more familiar, you can take advanced classes like how to create a virtual background and using break out rooms, etc. They really are not difficult if you are motivated to learn how to use this important tool.
The basic things to learn are:
If you are in doubt, host a meeting, with yourself and one other trusted friend, and practice. It doesn’t take much to appear as a pro.
You’ve probably seen the insurance company ad on TV featuring team members in a video conference meeting. One team member makes snide (unmuted) comments, plays on her phone instead of paying attention to the meeting, and well, is just generally rude. Of course, you wouldn’t do any of those things—but there’s more to being a good participant than just avoiding rudeness. Here are some steps to take to make sure your fellow participants get the most out of your participation, too.
I guarantee that following these few steps will help you be a great virtual participant. Happy video conferencing to you—and here’s hoping that video conference will go back to simply being a useful tool, rather than a necessity, soon.